Standing Committee Assessment

2020-2021

December, 2021

OVERVIEW

In a survey, all members of each Senate Standing Committee had an opportunity to:

Determine whether committee operations as a whole were effective

Indicate whether all Bylaws Charges had been achieved, and enumerate issues that hampered progress

Indicate whether all Steering Committee suggestions had been achieved, and enumerate issues that hampered progress

Indicate whether all committee-generated goals had been achieved, and enumerate issues that hampered progress

Determine whether SC support was adequate, and highlight areas of concern

4 committees cited incomplete Bylaws Charges (21%)

7 committees cited incomplete SC or committee-generated goals (37%)

6 committees indicated that SC guidance needs improvement (31%)

 

DISCUSSION

Several committees indicated that Bylaws Charges updates are needed to streamline committee operations

Several committees indicated need for SC to cement SC designee roles, and strengthen transition process for new officers and members

SC will work to bring number of committees not completing Bylaws Charges down from 21% toward 0%, and dissatisfaction with SC guidance down from 31% toward 0%

Action plans shown in italics below, under listings of specific areas of concern

ASSESSMENT BREAKDOWN BY COMMITTEE AND ACTION PLANS

RATE OF COMMITTEE PARTICIPATION IN ASSESSMENT – 95%

19 committees assessed, 1 committee (Cont. Ed) did not complete Assessment Survey

NUMBER OF COMMITTEES REPORTED AS EFFECTIVE – 17 out of 19 (89%)

 

2 committees rate themselves as “somewhat effective”:

 

            Budget -- 5-yr enrollment projection requested of President and Executive Enrollment Committee to be compared to 5 year financial plan, request fulfillment in progress

 

            WID/WAC – departmental independence in “certifying” instructors and courses hampers committee’s jurisdiction. Committee and OAA are cooperating with departments to agree that committee findings are advisory

 

INCOMPLETE CHARGES – 11 out of 19 (58%); OF THIS PERCENTAGE:

 4 committees report incomplete Bylaws Charges (36%)

            Assessment

            Budget

            Pre-college

            Student Activities

 

7 committees report only SC charges or committee’s own goals as incomplete (63%)

            Academic Development

            Admissions

            Awards and Scholarships

            Bylaws

            Committee on Committees

            EQLD

            WID/WAC

 

ACTIONS TO ADDRESS PROBLEMS

 6 committees report issues in achieving goals as caused by intrinsic problems (54%)

 

            Assessment

  • Rewrite Bylaws Charges

                        Committee should include non-teaching assessment in charges, not just department teaching reports

                                    Propose new charges to Bylaws Committee, Senate in Spring 2022

 

            Awards and Scholarships

  • Rewrite Bylaws Charges

                        Bylaws Charges do not represent what the committee does, so the following changes are proposed: 1.) Select and recommend to the Academic Senate recipients for College-WIDE awards and scholarships for all currently enrolled students and mid-year graduates. 2.) Change: “Assist departments and coordinate administration of awards and scholarships,” to "Assist the Office of Financial Services and Scholarships in awarding the College-wide scholarships."

                                    Propose new charges to Bylaws Committee, Senate in Spring 2022

 

            Committee on Committees

  • Assess Bylaws Charges vis a vis current process

                        2021 election process lacked cohesiveness, CoC database needs updating

                                    In process: procedure has been reviewed and upgraded, elections 2022 will be premiere of “reboot”;  in December, 2021 and January 2022 CoC database to be updated by CoC members

 

            EQLD

  • Rewrite Bylaws Charges

                        Current charges too expansive, permanent Accessibility Subcommittee needed

                                    Propose new Accessibility Committee to Bylaws Committee, Senate in Spring 2022

 

            Student Activities

  • Rewrite Bylaws Charges

                        Current charges include student conduct, which committee no longer handles

                                    Propose new charges to Bylaws Committee, Senate in Spring 2022

 

            WID/WAC

  • Rewrite Bylaws Charges

                        Current charges don’t reflect advisory role of committee

                                    Propose new charges to Bylaws Committee, Senate in Spring 2022

  • Create Process for Student Waivers

                        SC will discuss with committee in Spring 2022

  • Request reassigned time for materials review

                        SC will discuss with committee in Spring 2022

 

 

4 committees report issues in achieving goals as caused by extrinsic problems (36%)

            Admissions

  • Lack of CUNYstart data

 

            Academic Development

  • Lack of Department data

                        Two SC suggestions require department input

                                    SC will follow up with committee on status

 

            Budget

  • Lack of projected enrollment data

                        Request fullfillment in process; SC will follow up in Spring 2022

 

            Pre-college

  • More information needed from CUNY and QCC regarding programs

                        SC will request info from OAA

 

1 committee with incomplete goals as matter of time constraint (9%)

            Bylaws

            SC will reduce number of suggestions to this committee in Fall 2022

 

OTHER ACTIONS

            Academic Development

  • Rewrite Bylaws Charges

                        (4,5) reference no-longer extant positions

 

NUMBER OF COMMITTEES REPORTING SC GUIDANCE AS NEEDING IMPROVEMENT/ACTION PLAN – 6 out of 19 (31%)

            Assessment

  • More guidance for new members and officers

                        In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022

 

            Bylaws

  • Technological

                        SC created Cascade CMS video tutorials

 

            Course and Standing

  • Liaison guidance/transition to online

                        SC will discuss with committee in Spring 2022, suggest MicroSoft Teams

 

            EQLD

  • More guidance for new members and officers

                        In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022

  • More guidance in dealing with non-productive members

                        In process: bi-annual Chairs/Secretaries Meetings address this – SC will emphasize this more

           

            PUBLICATIONS

  • More guidance in finding efficient way to review all publications

                  SC will discuss with committee in Spring 2022

            WID/WAC

  • More guidance for new members and officers

                        In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022

  • Needs support to update Bylaws

                        SC will discuss with committee in Spring 2022

  • SC designee role needs definition

                  SC will discuss with committee officers in Spring 2022

 

 

 

 

 

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