Standing Committee Assessment
2020-2021
December, 2021
OVERVIEW
In a survey, all members of each Senate Standing Committee had an opportunity to:
Determine whether committee operations as a whole were effective
Indicate whether all Bylaws Charges had been achieved, and enumerate issues that hampered progress
Indicate whether all Steering Committee suggestions had been achieved, and enumerate issues that hampered progress
Indicate whether all committee-generated goals had been achieved, and enumerate issues that hampered progress
Determine whether SC support was adequate, and highlight areas of concern
4 committees cited incomplete Bylaws Charges (21%)
7 committees cited incomplete SC or committee-generated goals (37%)
6 committees indicated that SC guidance needs improvement (31%)
DISCUSSION
Several committees indicated that Bylaws Charges updates are needed to streamline committee operations
Several committees indicated need for SC to cement SC designee roles, and strengthen transition process for new officers and members
SC will work to bring number of committees not completing Bylaws Charges down from 21% toward 0%, and dissatisfaction with SC guidance down from 31% toward 0%
Action plans shown in italics below, under listings of specific areas of concern
ASSESSMENT BREAKDOWN BY COMMITTEE AND ACTION PLANS
RATE OF COMMITTEE PARTICIPATION IN ASSESSMENT – 95%
19 committees assessed, 1 committee (Cont. Ed) did not complete Assessment Survey
NUMBER OF COMMITTEES REPORTED AS EFFECTIVE – 17 out of 19 (89%)
2 committees rate themselves as “somewhat effective”:
Budget -- 5-yr enrollment projection requested of President and Executive Enrollment Committee to be compared to 5 year financial plan, request fulfillment in progress
WID/WAC – departmental independence in “certifying” instructors and courses hampers committee’s jurisdiction. Committee and OAA are cooperating with departments to agree that committee findings are advisory
INCOMPLETE CHARGES – 11 out of 19 (58%); OF THIS PERCENTAGE:
4 committees report incomplete Bylaws Charges (36%)
Assessment
Budget
Pre-college
Student Activities
7 committees report only SC charges or committee’s own goals as incomplete (63%)
Academic Development
Admissions
Awards and Scholarships
Bylaws
Committee on Committees
EQLD
WID/WAC
ACTIONS TO ADDRESS PROBLEMS
6 committees report issues in achieving goals as caused by intrinsic problems (54%)
Assessment
- Rewrite Bylaws Charges
Committee should include non-teaching assessment in charges, not just department teaching reports
Propose new charges to Bylaws Committee, Senate in Spring 2022
Awards and Scholarships
- Rewrite Bylaws Charges
Bylaws Charges do not represent what the committee does, so the following changes are proposed: 1.) Select and recommend to the Academic Senate recipients for College-WIDE awards and scholarships for all currently enrolled students and mid-year graduates. 2.) Change: “Assist departments and coordinate administration of awards and scholarships,” to "Assist the Office of Financial Services and Scholarships in awarding the College-wide scholarships."
Propose new charges to Bylaws Committee, Senate in Spring 2022
Committee on Committees
- Assess Bylaws Charges vis a vis current process
2021 election process lacked cohesiveness, CoC database needs updating
In process: procedure has been reviewed and upgraded, elections 2022 will be premiere of “reboot”; in December, 2021 and January 2022 CoC database to be updated by CoC members
EQLD
- Rewrite Bylaws Charges
Current charges too expansive, permanent Accessibility Subcommittee needed
Propose new Accessibility Committee to Bylaws Committee, Senate in Spring 2022
Student Activities
- Rewrite Bylaws Charges
Current charges include student conduct, which committee no longer handles
Propose new charges to Bylaws Committee, Senate in Spring 2022
WID/WAC
- Rewrite Bylaws Charges
Current charges don’t reflect advisory role of committee
Propose new charges to Bylaws Committee, Senate in Spring 2022
- Create Process for Student Waivers
SC will discuss with committee in Spring 2022
- Request reassigned time for materials review
SC will discuss with committee in Spring 2022
4 committees report issues in achieving goals as caused by extrinsic problems (36%)
Admissions
- Lack of CUNYstart data
Academic Development
- Lack of Department data
Two SC suggestions require department input
SC will follow up with committee on status
Budget
- Lack of projected enrollment data
Request fullfillment in process; SC will follow up in Spring 2022
Pre-college
- More information needed from CUNY and QCC regarding programs
SC will request info from OAA
1 committee with incomplete goals as matter of time constraint (9%)
Bylaws
SC will reduce number of suggestions to this committee in Fall 2022
OTHER ACTIONS
Academic Development
- Rewrite Bylaws Charges
(4,5) reference no-longer extant positions
NUMBER OF COMMITTEES REPORTING SC GUIDANCE AS NEEDING IMPROVEMENT/ACTION PLAN – 6 out of 19 (31%)
Assessment
- More guidance for new members and officers
In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022
Bylaws
- Technological
SC created Cascade CMS video tutorials
Course and Standing
- Liaison guidance/transition to online
SC will discuss with committee in Spring 2022, suggest MicroSoft Teams
EQLD
- More guidance for new members and officers
In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022
- More guidance in dealing with non-productive members
In process: bi-annual Chairs/Secretaries Meetings address this – SC will emphasize this more
PUBLICATIONS
- More guidance in finding efficient way to review all publications
SC will discuss with committee in Spring 2022
WID/WAC
- More guidance for new members and officers
In process: Committees are creating committee-specific General Guidebook Committee Addenda – to be completed Spring 2022
- Needs support to update Bylaws
SC will discuss with committee in Spring 2022
- SC designee role needs definition
SC will discuss with committee officers in Spring 2022
