Committee On Awards and Scholarships
Committee Guide Addendum
Awards and Scholarship Committee Operations:
The Committee members are to be involved primarily in making academic judgments concerning the awards and scholarships for students. The Committee also works with College units in the development of new awards and scholarships principally in making recommendations as to the criteria and procedures for making the awards. The Committee is not to engage in clerical activities. The Committee is supported by the College through the Office of Students Financial Services and Office of Institutional Advancement. The Office of Student Financial Services provides the clerical and other support for the following activities:
- creating and maintaining a list of all awards and scholarships and all their deadlines
- making information concerning all awards and scholarship for students available on the website
- sending out notices on a timely basis related to all awards and scholarships
- receiving applications for awards and scholarships
- supply the committee with a spread sheet of all applicant information such as: name, GPA, program of study, number of credits completed etc… (to be determined by the committee)
- receiving and answering questions from students concerning awards and scholarships by email or telephone calls
- notifying the awards and scholarship recipients
- notifying students who did not receive an awards and scholarship
- notifying all College units of the winters in a timely fashion
- preparing a list of all award and scholarship winners for review by the Committee Awards and Scholarships and forwards to the Academic Senate
The faculty members on this Committee will find it necessary to meet 2-4 times each semester in order to do the following:
- meet with the President’s designee for the Committee to review and coordinate the activities for the academic year
- communicate often with the President’s designee to ensure that support services for the Committee will provide the necessary documents to facilitate the review of applications
- review applications for awards and scholarships and make a recommendation as to the finalists and actual recipients
- notify the office of Student Affairs of their final recommendations
- ensure that the final and complete list of all recipients are sent to the Academic Senate in the annual report
- send the complete annual report for the year to the Academic Senate along with all recommendations or suggested new policies
The Committee serves as a intermediary party between individual departments and the departments and the administration. It may arrive at recommendations to the Academic Senate that are impartial and in the best interest of the College as a whole. Although the faculty members are appointed into particular academic departments, they do not represent those departments at the Committee meetings. This should be made clear by the Chairperson to both the Committee members and their respective department chairpersons. Committee members should not be relied upon as sources of information or conduits for communications to their departments.
