Meeting Minutes November 28, 2022
Minutes
The Academic Senate Committee on Student Activities met on November 28, 2022 at 2:00pm (Virtual)
Committee Members in Attendance:
Wilfredo Moran, Ilse Schrynemakers, Carolyn King, Kwang Hyun Kim, Gisela Rivera, Raymond Volel, Jennifer Klein, Alison Mello (Excused Absence: Weier Ye)
Business:
The meeting was called to order at 2:04 PM
Chairperson Wilfredo Moran called the Zoom meeting to order at 2:04 PM.
Approval of Minutes:
- Minutes approved from 10/24/2022 Meeting
Agenda Discussion Topics:
1. Post-Volunteer Fair Discussion
- Fall 2022 Volunteer Fair Wrap Up
- Fair held 11/9/22 during Club Hours in Student Union Lounge.
- Organizations: 10 programs signed up and cleared for access- only 4 attended. One company gave advance in advance.
- Members suggested modifying instructions to organizations to include a note about confirming attendance/reaching out if no longer able to attend.
- Members volunteered to reach out to organizations that did not attend to get insights into their inability to participate.
- Location: There was not much traffic around the Student Lounge.
- Members suggested alternate locations for upcoming fair including outdoors in warmer weather near the Science Building or Quad.
- Promotion: Printing and distributing flyers was successful at increasing student traffic. This should be continued in the future, along with posting event to college website and calendar.
- Miscellaneous Feedback from Organizations:
- Some programs asked for Wi-Fi access. Members noted that it would be good to prepare instructions for future events.
- Some programs noted that they preferred attending online events.
2. Next meeting will be held in person
- Meeting time: 12/15/22 at 1pm (Tentative Location Library 418)
3. Old Business
- Chairperson Moran will try to reach about to student government representatives.
4. New Business
- Discussion of events for Spring 2023
- Members discussed holding a Volunteer Fair in Spring 2023 (tentative date sometime in April). Priority is to reserve space outside of Science Building or Humanities Quad for a potential in-person fair.
- Multiple tables may require reserving the Humanities Quad. Chairpersons will inquire about availability for a date and rain date. Wednesday during Club Hours and Tuesday were discussed as possible fair days. Final modality (in-person or online) and date will be discussed at the next committee meeting.
- Members suggested opening the event for other groups to build traffic. Possible groups include Career Services, OAS, student groups, and instructors willing to discuss beneficial volunteer opportunities for specific pathways.
- Updates from Gisela/Raymond
- Students will soon have access to a new platform for engagement/ club activities.
Minutes respectfully submitted 11/28/2022
Alison Mello
Meeting adjourned at 2:52 PM
Respectfully submitted,
Alison Mello 2022-2023
Committee on Student Activities, Secretary
Minutes typed on November 28, 2022
