FAQ

• Accessing Your Paystubs/W-2 Forms
• JCOPE Financial Disclosure or Exemption Filing
• Taking ESPARC and WVP Trainings
• Random Testing from Cleared4
• Loading Vaccines, Boosters, and Remote Work Agreements into CUNYFirst
• Vaccination/Vaccination & Booster Entry/Exemptions
• Booster Only Entry
• Vaccine Exemptions

• Remote Work Agreement
• Updating Your Emergency Contact Information in CUNYfirst
• Updating Your Personal Contact Information in CUNYfirst
• Updating Your Address in CUNYfirst
• Accessing Employee EEOC Posters in CUNYfirst 
• Register With Cleared 4

1. To access this system, you need to have your 7-digit City Employee ID# (or Reference Number) which can be found in the upper middle part of your paystub in the box called “Reference #”. This is not your EMPL ID.
2. If you do not have a copy of an old pay stub, please email the Office of Human Resources at HumanResources@qcc.cuny.edu, along with your EMPL ID number, and they will provide your Reference Number.
3. Send an email with your 7-digit Reference Number to University Payroll at University_Payroll_Security_Adm@cuny.edu requesting a temporary password
4. Once you have the temporary password, navigate to the My Paycheck Page
5. Select 'Employee Self-Service' in the narrative under the box titled “My Paycheck”

   

6. Input your UserID. This is your 7-digit City Employee ID# (or Reference Number) which can be found in the upper middle part of your paystub in the box called “Reference #”. This is not your EMPL ID. 
   

   

7. Input your temporary password. Please note you only have three attempts at using this temporary password before you are locked out of the system. Reach out to the contacts below if you cannot access the system after the second attempt.
8. Upon login, follow the prompts to create a new password before you access your stubs. Your new password must be at least 8 characters in length and contain at least one number. You will also be prompted to choose five password authentication items. Make a note of your answers in case you need to authenticate your password in the future.     
9. To access your electronic paystub (EStub) from the home screen:
   • Click Pay and Tax Information; then
   • Click View My Last Pay Stub
     

     

10. To access other paystubs, use the navigation arrows at the bottom of the “Pay Stub” screen

    

11. To access a duplicate copy of your W-2 or 1095C tax forms select the option “Electronic W2 Delivery”
    • Select the year you want
    • Click on the “Print Tax Forms” icon to print a PDF version of the form

If you encounter issues with the system, including using the temporary password, please contact CUNY at University_Payroll_Security_Adm@cuny.edu .

If you have questions about this process, please contact Martha Aspromatis at MAspromatis@qcc.cuny.edu.

The New York State Joint Commission on Public Ethics (“JCOPE”) mandates required faculty and staff to file an annual Financial Disclosure Statement (“FDS”). The following questions and answers are intended to summarize for you the most important principles and dates.

In accordance with New York State law, all full-time and part-time employees must complete both the 2022-2023 Employee Sexual and Interpersonal Violence Prevention and Response Course (ESPARC) and the 2022-2023 Workplace Violence Prevention (WVP) course. You are required to take these trainings every academic year, regardless if you have taken them in the past.  The ESPARC and WVP training programs are administered via CUNY Blackboard. The courses are presented in a different format from previous years. Please take a moment to read the instructions below.

Part-time employees must complete the two courses before the end of the Fall, 2022 semester. Full-time employees must complete the two courses by May 31, 2023. 

** Reminder to Teaching Adjuncts: The PSC/CUNY contract provides for paid office hours that include time allocated to trainings such as ESPARC and WVP.

How to access ESPARC and WVP via Blackboard

1. Log-in to Blackboard on either a PC or MAC using Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox.
2. Look for “My Organizations” on the right-hand side of the screen. The training courses are listed below.

   

3. Click on either "Queensborough Community College ESPARC 2022-2023" or “Queensborough Community College WVP 2022-2023” as shown here:

   

   

4. You must complete the training in one sitting or you may encounter problems completing the course and/or getting your Certificate of Completion.
5. The trainings have a new format for 2022-2023.  Most of the content is non-video based.
6. You must click on “Marked Reviewed” at the end of each slide. Use the “Table of Contents” or the arrow to advance to the next slide after you have clicked “Marked Reviewed”.
7. You will be prompted to take periodic knowledge checks.  You cannot go back and revise your answers, so make sure to answer all the questions.
8. At the end of the course proceed to the “Thank You” screen from the “Table of Contents” and click “Marked Reviewed” in order for it to register you have completed the training and to generate a Certificate of Completion.​  It is also recommended to take a screen shot of your completion screen.
9. You can access the certificates from the main menu of each training as shown here:
   
   
   

   

   
   

   

10. Please email a copy of each certificate to HumanResources@qcc.cuny.edu.  The certificate will be placed in your personal file as proof of completion. You can also send a screen shot.

If you have any questions or encounter any technical difficulties or are not sure if you have completed the required training, please contact Martha Aspromatis at maspromatis@qcc.cuny.edu. 

For questions or concerns regarding your rights under Title IX, or any issues concerning CUNY’s Policy on Sexual Misconduct, please contact Belinda Delgado at bdelgado@qcc.cuny.edu. 

For questions or concerns regarding Workplace Violence Prevention matters please contact Lois Florman at lforman@qcc.cuny.edu.

​CUNY Policy on Sexual Misconduct: CUNY Policy on Sexual Misconduct

CUNY Workplace Violence Prevention Policy: CUNY Workplace Violence Prevention Policy

FAQ for ESPARC/WVP Training: Compliance Training FAQ

If you are selected for testing in a given period, you will receive an email from no-reply@cleared4work.com with instructions:

• Complete your registration in Cleared4 (confirm your personal information is up to date and accept the testing disclaimer)
• Submit a sample at a CUNY test site within 7 days (no appointment necessary)
• Your test result will be available within 48 hours

You will retain your Access Pass to CUNY facilities until test results are posted to your profile and standard procedures are followed:

• If negative, you will retain your Access Pass.
• If positive, your Access will be removed and you will be contacted by a Coronavirus Task Force Liaison for guidance.

If you do not submit a sample within the 7-day period, you will be contacted by a campus or program representative on next steps determined by eligibility, on-campus requirements and other information.

To locate a testing site, click here for current locations and hours: CUNY Testing Sites and Operating Hours 

Click here for the map to the QCC Testing Site in the B Trailer: QCC Campus Map

If you have questions on the program, please contact www.adnas.com/CUNYhelp or your Campus Coronavirus Liaison at COVID19Coordinator@qcc.cuny.edu

Click here for video instructions: Loading Your Vaccine Information into CUNYfirst

1. Log into CUNYfirst and click on the Vaccination Verification link within the CUNYfirst Menu.

   

2. The Vaccine Verification page will have the Vaccine Verification Program description and the ability for you to select whether you would like to self-identify as fully vaccinated. Select the radio button next to the choice that applies to you.

   

1. Select the vaccination type that you’ve received from the Vaccination Type dropdown
2. Input the date when you received the vaccine dose that resulted in your full vaccination.

   

3. If you have received a booster dose, click the Add Booster button and fill out the information for your booster dose in the fields below.

   

4. If you have a valid New York State Excelsior Pass, click the checkmark in the NYS Excelsior Pass Information section and fill in the information below. The information entered has to match the information you provided to Excelsior exactly in order to accurately verify your vaccination record. Note: Excelsior information will not be used to update any information in CUNYfirst.

   

5. Upload your Vaccination Record and NYS Excelsior Pass (if available) in the Supporting Documents Select document type from the dropdown menu and click the Upload button to upload a document from your computer. Click View to review your uploaded file before submission. If your vaccination record and booster record are on separate cards, make sure to upload both documents.

   

   

6. As a final step, click the checkmark in the Attestation section to confirm that you have read and agreed to the terms and conditions of the University vaccination policy.
7. Click the Submit button.

   

8. You will see a confirmation pop-up Click OK to submit.

   

9. Once submitted, you will see a pop-up message that your information has been successfully submitted. You will also see status fields will appear at the top of the page to display Submitted-HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time.

   

1. If your vaccination information has been approved in the system, you will see your existing record/s on the Vaccine Verification Program You can view your records by clicking the View link.
2. Click the Add New Record button to add your booster dose.

   

3. Click the I am fully vaccinated… radio button.
4. Select your booster Vaccination Type and Vaccination Date in the fields generated below.

   

5. If you have a valid New York State Excelsior Pass, click the checkmark in the NYS Excelsior Pass  Information section and fill in the information below. The information entered has to match the       information you provided to Excelsior exactly in order to accurately verify your vaccination record. Note: Excelsior information will not be used to update any information in CUNYfirst.

   

6. Upload your Vaccination Record and NYS Excelsior Pass (if available) in the Supporting Documents Select document type from the dropdown menu and click the Upload button to upload a document from your computer. Click View to review your uploaded file before submission. If your vaccination record and booster record are on separate cards, make sure to upload both documents.

   

   

7. As a final step, click the checkmark in the Attestation section to confirm that you have read and agreed to the terms and conditions of the University vaccination policy.
8. Click the Submit button.

   

9. You will see a confirmation pop-up Click OK to submit.

   

10. Once submitted, you will see a pop-up message that your information has been successfully You will also see status fields will appear at the top of the page to display Submitted - HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time.

    

1. If you have already submitted a remote work agreement in the past, click the Add New Record button to begin a new record.

   

2. Select the I am not fully vaccinated… radio button.
3. Select the accurate response to the question in the Fully (100%) Remote Work Agreement section.

   

4. If you select Yes, please enter the expiration date of the agreement.

   

5. Upload your Remote Work Agreement Documentation in the Supporting Documentation section by clicking the Upload button and selecting a document from your computer.

   

6. You can click View to review your uploaded file before
7. Click the Submit button.

   

8. Once submitted, you will see a pop-up message that your information has been successfully You will also see status fields will appear at the top of the page to display Submitted-HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time or to upload additional remote work agreements or vaccination records.

   

Note: The following process is only available to certain roles and affiliations, subject to change. Please
check with your HR for the most up-to-date information.

1. If you have submitted a remote work agreement in the past, click the Add New Record button to
   begin a new record. If not, continue to step 2.

   

2. Select your status from the list of available options. Keep in mind, these options are determined by
   your role and affiliation.

   

3. Depending on which option you select, the remainder of the page will generate below the Vaccination Status section. Please have your paperwork scanned/photographed to a .PDF or .JPG file and ready to attach to this entry.
   COVID-19 Vaccine Medical Exemption Request Form
   Request for Religious Exception COVID-19 Vaccine Form
4. Fill out the textbox in the top section – Medical Reason Comment along with the Medical
   Exemption End Date field for the Medical Exemption section, or the Religious Reason Comment
   for the Religious Exception section.

   

   

5. Scroll down to the Supporting Documents section and click the Upload link to attach your filled
   out paperwork and any additional documentation.
   
   Click the green “Add Row” icon to add rows for additional documentation

   

6. Confirm that you have read the Attestation by checking off the checkbox. Click Submit to submit
   your entry. You can also click Save Draft to save the information you have filled out and come back
   to submit at a later time.

   

1. Open an Internet browser and go to the QCC website.
2. On the QCC home page, click “Login” and then “CUNYfirst” link, as illustrated below.

   

3. On the CUNYfirst login page, type in your CUNYfirst username and password, as illustrated below.

   

4. On the CUNYfirst landing page as shown below, select the "Employee Self Service" tile. 

   

5. Click the "Personal Details" Tile. 
   
6. Click the “Emergency Contacts” tile.

   

7. Follow the actions below to update your emergency contacts.
   • To add a new contact, click the “+” or the plus sign, as shown below and follow the instruction on the next page.  Click the “Save” button when done.

     

   • To update information on an existing contact, click “>” or the greater than sign next to the person whose contact information you want to update.  Follow the instruction on the next page.  Click the “Save” button when done.

     

   • To delete an existing contact, click “>” or the greater than sign next to the person you want to remove, click “Delete” button on the bottom of the next page, and  click the “Save” button when done. 
   • To designate a new “Preferred Contact”, click “>” or the greater than sign next to the person who you want to designate as a preferred contact, and place a check on the “Preferred” checkbox, and click “Save”.  You can only designate one preferred contact.  In this illustration, that is the spouse.  If you make a new designation, then the preferred check on the spouse will come off.

Please remember to log off your account when you are done updating or using the system.

1. Open an Internet browser and go to the QCC website.
2. On the QCC home page, click “Login” and then “CUNYfirst” link, as illustrated below.

   

3. On the CUNYfirst login page, type in your CUNYfirst username and password, as illustrated below.

   

4. On the CUNYfirst landing page as shown below, select the “Employee Self Service" tile. 

   

5. Click the “Personal Details” tile as illustrated.

   

6. Click the “Contact Details” tile.

   

7. Follow the actions below to update your contact information.
   • To add a new contact, click the “+” or the plus sign, as shown below and follow the instruction on the next page. Click the “Save” button when done.
     
   • To update information on an existing contact, click “>” or the greater than sign next to the person whose contact information you want to update.  Follow the instruction on the next page.  Click the “Save” button when done.
     
   • To delete an existing contact, click “>” or the greater than sign next to the person you want to remove, click “Delete” button on the bottom of the next page, and  click the “Save” button when done. 
   • To designate a new “Preferred Contact”, click “>” or the greater than sign next to the information you want to designate as a preferred contact, and place a check on the “Preferred” checkbox, and click “Save”.  You can only designate one preferred contact. 

Please remember to log off your account when you are done updating or using the system.

1. Open an Internet browser and go to the QCC website.
2. On the QCC home page, click “Login” and then “CUNYfirst” link, as illustrated below.

   

3. On the CUNYfirst login page, type in your CUNYfirst username and password, as illustrated below.

   

4. On the CUNYfirst landing page as shown below, select the “Employee Self Service" tile.
   

   

5. Click the “Personal Details” tile.

   

6. Click the “Addresses” tile.

   

7. Follow the actions below to update your contact information.
   • You will see options for "Home" and "Mailing" addresses
   • Click on the arrow on the far right of the screen where your address is displayed
   • Make the appropriate changes and hit "Save"

1. Log into CUNYfirst
2. On the CUNYfirst landing page as shown below, select the “Employee Self Service" tile.
   
3. Click on the “Other Employee Tasks” tile.
   
4. Click on “Employee Labor Law Posters”
   
5. In the box that comes up click on “Federal, NY State and Local Labor Law Posters”
   
6. Click on where is says “United States.” This will bring a drop-down menu.  Then select “New York State”
   
7. Select either option to review current employment posters. The local tab will have a drop down menu where you can select “New York City”
   

1. Go into the QCC Connect app and scroll to the “CUNY Access Pass” tab:

   

2. If you have not done so already, accept the disclaimer (if you have already done this, skip to Step 3):

   

   

3. Update your user profile by clicking on the three lines in the upper left hand corner:

   

4. Select “Profile Settings”:

   

5. Complete the screens as shown here:

   

   

6. You can also see your access status: